Task 2 - Plan your short film

Are group has slowly day by day been producing a diary of planning for are short film discussing and looking into finance, personnel needed and available, rescores needed and available, talking about and preparing budget, contacting personnel, book resources, preparing schedule, looking into the health and safety regulations, identifying legal implications and identifying risks to our project.

Finance:

Location; we have decided to use a local bus stop as the main setting for our short film, this is a walk away from our main college site, this means no travel expense is needed to get to this location as its a five minute walk away. To get to our main site, which is Acland Burghley School, the people in our group take the bus because we are 16 and still in full time education our bus travel is free.

 Lunch; Near our site location and filming location there are many small cafe and chip shops where we can get our lunch when filming. The most we spend at a lunch time round the shops is around four pound each we all own our own pocket money so that will come out of our individual pockets.

Actors; because we are creating a short film in small groups we are using the people in our group to star and be extras in this short film. This means we do not have to pay for any of the actors in are film because they are doing it out of there own will to create an effective and enjoyable short film. We are also making sure that when we are at our location that the members of the public are very aware that we are filming in this public area and are told by our group that filming is taking place this is so we don’t have to pay or get any complaints that we are filming someone without there permission.

Props and wardrobe; when filming props are used; a phone and headphones are used as well as a school bag. Different members of the group own all these props this is so no props have to be bought just for the short film. Costumes are also owned by different people in the groups like coats, jumpers, scalfs, t-shirts again this is also so we don’t have to buy costume just for the film. When having complication in finding wardrobe for the characters the drama departments are happy to lend costumes room their costume box, which will not cost the group anything.

So all together the money that the group will spend is for lunch spending no more then five pound on lunch which will come out of there own pocket.

Personnel needed and available:

Crew; to create a film with little complications a crew is needed. For our short film we have decided that we would need a;

-Director (Amelia)

-Producer (Meltem)

-Wardrobe and make up artists (Doriana)

-Editor (Joey)

Because we are a small group making a small class project a big crew does not need to be formed. Because it’s a class assignment the availability of the crew is high due to the group taking responsibility for each role. The only complication of this is if one member of the group is absent from a period of filming time and the role is left or taking up by another member. Again because we are a small group main roles like location manger, casting director and other important roles to help create a film is taking up by the whole group by sharing ideas and finding locations and officering to be a star in the film.

Cast; Another big personnel that is needed is the cast depending on what genre your film is and how the script is laid out is different cast members. For our short film we have decided that we wanted

-Main character (Boy) (Joey)

-Love interest (Girl) (Amelia)

-Love interests partner (Girl) (Molly)

These are all members of our group playing the characters we have created. A complication with this is that if one of the members from our cast is absent then there could be a hold up in our filmmaking schedule and no continuity if we change the cast member through the middle of filming.

Rescores needed and available:

All movies need facilities for them to produce their film, from setting to camera lighting and sound booths. Are group decided to have out only setting to be at the bus stop that was near our collage, due to us being young film makers still in full tine education paying to use this location was not needed for the project we was doing. We avoided ant type of advertising the transport for London but doing research of paying for a location we came across a website which gives you locations that could be relevant to your footage and the location in your mind. http://www.totalfilm.com/features/25-london-movie-locations this website gives you 25 different locations around London which could be helpful with your production. There is also a website that sells different sets like apartments for filming to take place.

Because we are studying media at out collage we have different facilities Available like cameras, which is a canon (Eos 600D), sound booths, artificial lighting, reflectors, and other equipment, needed to make and film our planned ideas. Because we have all the facilities we need we do not need to hire or borrow and equipment, which means no spending and easier access the equipment. There are only a certain amount of cameras for are media class which we have to share during out set times. There are 5 cameras, 2 sound booths and one set of arterial lights. This could be complicated due to there being so little facilities for a big class not every can film at the same time.

Preparing budget:

Because we planned and worked out what things we didn’t have to pay for and what things we did we decided to focus on out own budgets for lunch and hot drinks during filming time. Most of us bring around three pound or more during filming time. We all do not need to pay for our travel to our collage or are travel to the bus stop. Are equipment does not need to be paid for (Apart from if we damage any of the equipment which can not be used by another person the amount of the camera the school bought it for you personally need to pay for the fixing of the equipment or the whole replacement of the equipment). The location does not need to be paid for nor does the actors and post and pre production cast due to being our media group.

Contact personnel:

Because we are young filmmakers we work together to produce this footage, we picked our group due to friendship and the people that we were sitting with in our media session. if in one session one of our members failed to show up we all have a contact number for each other is we do not have a personal phone on us there are school phones that we can use but also if we do not know or do not have there contact number on us then the school has everyone in out media groups home and mobile contact number that can be in use with permission from our collage teacher.

Book resources:

We do need to book cameras for our footage. Cameras during our media session we do not need to book our equipment due to it being our time to use the cameras if we want to use them outside our session then we have to get in contact with our media teacher via email, text, phone call pr in person to schedule a suitable time for the cameras to be booked for our footage.

Prepare schedule:

Because our cast and crew have different lessons thought out collage day we have only our media sessions and our free periods as well as well as our after school and before school times. We thought it would be better for our group if we stayed and did our footage in our media session so we are all in the same place and we do not need to go and book for the equipment we need for our footage. So we created a schedule to keep originated and to keep to a deadline to stop filming our footage. We decided to film day 1 scene 1 on the 15 of November at 9:30 and day 2 scenes 2 at 10:40. On the 18 of November we decided to film day 3 at 14:05 on the 19th day 4 at 9:00 and on the 22 we filmed the last day, which was day 5 at 9:00, which was our deadline for shooting. We kept to this deadline.

Identify health and safety implications:

When looking at our locations we had to see and create a health and safety check to make sure the setting we have chosen is safe for the cast and crew. We looked into it thinking about what implications and hazards there would be where we are filming. The things we thought would be implications, which could be Assault by a person, cold environment, vehicle impact, stress, and litter. We looked more into the location taking in account of the health and safety implication we thought about the vehicle impact knowing that were filming in the pavement this issue wont be the biggest issue to focus on, Cold environment are cast and crew will be wearing suitable clothing for the weather. all the others where looked into and seen as not a big issue for filming our footage.

Identify legal implications:

When thinking of a song to use in my production I had to find a song that would fit with my theme of the film if I wanted a song from a famous person for example ‘Beyoncé’ I would have to get in touch with one of her workers ask for permission to use one of her songs or look into different websites that protect the music rights of people in the UK. An example of a website is 'PRS for music'   which charges you or your company to use the music that they have protected. This would properly cost our group a lot of money to use her song. We would need to ask for permission due to copyright issues of the song. We decided that we should find a song that is free with no copy right we looked up different sights with free un copyrighted songs until we found a song we liked and used it in our footage The song we picked was from a free music sight called 'Free stockmusic' where we found our acoustic theme track. If we wanted to show our project in a cinema for example we would have to get a certificate that shows what the project is. For example rating it (U,PG,15) witch is given to the company of the production by the BBFC making it acceptable for the movie to be shown in places like film festivals and in cinema. Showing to an audience the suitable age for and audience to watch this project. 

Identify risk to project:

There are many different ways are project could fail. First the weather could be to horrific to film outside which could not be safe to work in of to foggy to see the events happening. One of our members could not be coming in to one of the media sessions so we have to hold off a day of filming which would put us behind on filming. Something bad could happen to the cast or crew whilst filming which could stop the whole project, we cannot find the right sound track without copy right for our piece. Whilst filming we find that our story doesn’t make scene or is too ambitious for us to film. There are no cameras in our sessions due to important use for the school or them being stolen or damaged from a previous group which will hold back our filming time and many more that could happen without planning and carefully analyzing each factor of the pre production stage thought the filming and post production stage.